ANSWER:

Mail: Create Printable View

Online courses typically have starting and ending dates. Even with recurring courses, there is always a new group of students.  At the conclusion of a course, most campus policies ask instructors or course administrators to "clean up" the students and their data.

If you rely on the Mail tool heavily for class activities, you may wish to keep a record of those messages for future reference. You can select all the messages and use Create Printable View to compile them into a single view for printing purposes. You can also download them to a file.

TIP: You can also use printable view during a course term to print or download messages to your local computer so you can read them offline, as well as create a limited list of the messages that you want to read and respond to at one time. 

To use the Create Printable View option:

Step 1: Adjust Paging Preferences to it's highest value: 999.

This ensures that all messages will be listed on the same page view.  If there are more than 999 messages in the topic, you will need to do the following steps ONCE for each page of messages. Paging controls appear at the bottom right corner of the screen. 

Click the Paging Preferences icon to set the number of items to 999.

Step 2: Check the box next to the Subject label to select all messages.

Step 3: Click the Create Printable View button.

The selected messages are all compiled into one view.

Step 4: Click the Print button and choose your printer to print the messages or Save as File to download them to your computer into a single Text (.txt) file for archival purposes.

If you have any further questions, please contact us for support. Thank you.

- WebCampus Support