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Media Library: *How do I organize a group of audio, images, video, or text entries into one place?

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ANSWER:

Media Library: Add Entries & Collections

A Media Library Collection enables you to organize related media files (which are called "Entries") into one place. IMPORTANT: You must put Media Entries into Collections. Students can only view entries that have been added to a collection.

Role(s) Needed: These instructions apply to Course- and Section-level Designers.

Part 1: Create a collection to house the entries:

Step 1: From the Build tab, click the Media Library tool.

Step 2: Click the Create Collection button.

Step 3: Enter the Title and Description.

NOTE: The description is visible to Students and appears next to the collection title.

Step 4: Indicate whether the collection is visible to Students (Show Item or Hide Item).

Step 5: Optionally enter keywords separated by commas.

Step 6: Click Save.

 

Part 2: Create your entries:

Step 1: On the Media Library screen, click the View All Entries... button.

Step 2: Click the Create Entry button

Step 3: Enter the Title and Description. (Optionally click box for Display in italic to emphasize the title.)

IMPORTANT: If you want to create automatic links from files to this Media Library entry, the title must be an exact match of the word or phrase in the file.

Step 4: Click Browse to add or upload a file with the entry, such as an image or audio file.

Step 5: Optionally enter keywords separated by commas.

Step 6: To include this entry in one or more existing collections, select the check box next to each collection.

Step 7: To create links to the entry in files, next to More Options, click the Expand/Collapse icon.

The default linking option is selected. To change to another option, select how you want the entry to be linked:

  • To only link selected instances of the entry title in files, select Manual.

  • To automatically link only the first instance of the entry title in all files, select Automatic: first instance.

  • To automatically link all instances of the entry title in all files, select Automatic: all instances.

Step 8: Click Save.

The media library entry is created and added to selected collections.

If you have any further questions, please contact us for support. Thank you.

- WebCampus Support