Running, Sorting, Graphing, Exporting

Running a Report

Step 1: From the Tracking screen

Under Select a Report Type, locate and select the report type you want to run.

Step 2: Under Select a Date Range for the Report, select a start and end date:

• Select a start date by doing one of the following:
  • Click the Date Selection Calendar icon and from the pop-up window that appears, locate and click the start date. The Reports and Tracking screen appears and the Start date drop-down lists display the date selected.
  • From the Start date drop-down lists, select a date.
     
• From the remaining Start date drop-down lists, select a starting time.
   
• Select an end date by doing one of the following:
  • Click the Date Selection Calendar icon and from the pop-up window that appears, locate and click the end date. The Reports and Tracking screen appears and the End date drop-down lists display the date selected.
  • From the End date drop-down lists, select a date.
     
• From the remaining End date drop-down lists, select an end time.

Step 3: Click Run Report. The report appears in a new browser window with the statistics displayed.

Note: Depending on the settings applied by your administrator, activity statistics may not appear in the report immediately; it may take from one hour to one day before the statistics are available.

Step 4: Depending on the report type, you can now graph or export the report, or to return to the Tracking screen, click Close.

Running Student Tracking Reports for Individual Students

To view the course activity statistics for one Student, you can run an individual Student Tracking report. Then, from the Student Tracking report, you can specify to see the tracking details for a particular session or certain type of activity. Tracking details let you view exactly which course items (for example: an assessment or discussion topic) the Student accessed while logged in to a course, as well as when they accessed the course item and how long they spent working with it.

When you generate tracking details for a particular session, you see information about a Student's activity with all tools during the session. Alternatively, when you generate tracking details for a particular type of activity, you see information about a Student's activity with one tool across multiple sessions.

Step 1: From the Tracking screen, select and run the Student Tracking report.

Step 2: In the report, under Student, locate the Student for whom you want to run an individual report and click the Student's name.

The Individual Student Tracking Report screen appears with the Student's statistics displayed. You can export the report to your computer. Note: Depending on the settings applied by your Server Administrator, activity statistics may not appear in the report immediately; it may take from one hour to one day before the statistics are available.

Step 3: You can see more detailed statistics for a particular session, or for a certain type of activity, such as assignment submission or web link viewing, by doing one of the following:

• To see detailed statistics for a particular session, under Session, click the number for the session you want to see. The Tracking Details screen appears.
   
• To see detailed statistics for a certain type of activity, click the activity's Total value at the bottom of the column. (You will only be able to generate detailed statistics for some types of activities.) The Tracking Details screen appears.

Note: The Event Time column in the Tracking Details screen displays the date and time the Student first accessed the course item. In addition, Total Time and Time Spent values in the Student Tracking Report, Individual Student Tracking Report and Tracking Details screens are a measurement of how long a course item was displayed, which may not be an accurate measurement of a Student's interaction with the course item.

Sorting a Report

In Tracking, if a column title in a report is underlined, you can sort items by that column. An arrow appears next to the column title by which items are currently sorted. An arrow pointing up indicates items are sorted in ascending order (i.e., 1 to 10, A to Z); an arrow pointing down indicates items are sorted in descending order (i.e., 10 to 1, Z to A).

• Within the report, click the title of the column by which you want to sort items. If the items were not previously sorted by that column, they are now sorted in ascending order. If the items were previously sorted by that column, they are now sorted in descending order.
   
• If you want to reverse the sort order, click the column title again. The sort order is reversed.

Graphing a Report

From within most reports, you can generate a bar graph of report data. Bar graphs are a valuable way for Section Instructors, especially distance learning instructors, to quickly access a visual representation of participation in a course.

Example: The graph for the Tool Usage report displays the time spent in each tool as a percentage of the total time spent in all sessions. This graph could help a Section Instructor quickly identify which tools are not being used as much as expected. After identifying this, the Section Instructor may want to modify the under utilized tools to be more engaging to Students.

From the following reports, you can view a bar graph of the report data:

• Tool Usage Report: the graph compares tool usage by displaying the time spent in each tool as a percentage of the total time spent in all sessions.
   
• Course Item Usage Report: the graph compares item usage by displaying the time spent in each item as a percentage of the total time spent viewing all items.
   
• Entry Page or Tool Report: the graph compares entry points by displaying the number of times each page was used as an entry point as a percentage of all pages used as entry points. Examples of entry points could be a Mail or Assignment icon on the My page, or a course-related calendar entry accessed via the Calendar tool from the My page. An entry point could also be a content folder on the Course Content Home screen from within a course.
   
• Exit Page or Tool Report: the graph compares exit points by displaying the number of times each page was used as an exit point as a percentage of all pages used as exit points.
   
• File Usage Report: the graph compares file usage by displaying the number of sessions in which each file was viewed, at least once, as a percentage of the total number of sessions in which a file was viewed.

Step 1: From the Tracking tool, select and run the report that you want to graph.

Step 2: From the Tool Usage Report, Course Item Usage Report, Entry Page or Tool Report, Exit Page or Tool Report, or File Usage Report screen, click Graph. The screen updates to display the graph.

Step 3: To remove the graph, click Hide Graph.

Exporting a Report

You can export reports to your computer in comma separated value (CSV) format. Note: Depending on administrator settings, this feature may not be available to you.

Step 1: From the Tracking screen, select and run the report that you want to export.

Step 2: From the Summary of Activity Report, Tool Usage Report, Item Usage Report, Entry Page or Tool Report, Exit Page or Tool Report, File Usage Report, Student Tracking Report, or Individual Student Tracking Report screen, click Export.

Step 3: Make your selections to save the file to your local computer.

Step 4: Click OK.

If you have any further questions, please contact us for support. Thank you.

- WebCampusSupport